Please read these carefully. In booking you confirm that you have read, understood and accepted these terms and conditions in their entirety.

1. Booking Procedure & Payment Terms

1.1 In the case of a booking being made by an individual person on behalf of another person or group of persons, then the person making the booking (the lead name) must be 18 years old or over and possess the legal capacity and authority to make the booking and accepts these booking terms and conditions on behalf of everyone in their party.

1.2 On entry you will provide the information requested

1.3 If only the deposit is paid at time of booking your balance will be divided equally by the number of months remaining and you will be invoiced via *PayPal each month. You must pay the total amount before the 1st of June 2025. Failure to pay an invoice along with a failure to communicate with us will result in the loss of your place on the Lap without refund. We can help you should you have an issue if you communicate.

1.4 If you are booking for a group, the named group leader is responsible for payment of all deposit and balance sums due, and all cancellation charges.

1.5 For International Payments from Non-UK banks we will provide our details for International transfers and you agree that any charges levied by your bank or ours will be for your account.

1.6 If you do not pay the balance by the due date, Lap of Anglia reserves the right to cancel your booking and you will forfeit your deposit plus any other relevant charges.

1.7 The contract between you and Lap of Anglia comes into effect on receipt of your sign up.

2. Cancellation and Changes made by you

2.1 Should you, or one of your party, wish to cancel your booking, you must give us notice in writing.

2.2 Cancellation fees will be levied in line with the scale listed below (as a % of your total booking price):

• Over 90 days prior to departure – non refundable deposit retained

• 90 to 61 days prior to departure – 80% of total price of booking

• Less than 60 days to departure (including no-show) – 100% of total price of booking

2.3 If, after our booking confirmation has been issued, you wish to make a change to your existing booking, we will try to make the changes subject to availability.

2.4 If you end your trip early or arrive late there will be no reimbursement.

3. Cancellation and Changes made by Lap of Anglia

3.1 We reserve the right to change hotels and/or location in circumstances that are beyond our control.

3.12 We reserve the right to change or cancel the Lap of Anglia or part thereof in the event of insufficient numbers or if the weather conditions are deemed unsuitable. We will advise you of this no later than 14 days prior to departure, except for reasons of events beyond our control, in which case this may be closer to your departure date.If we have to cancel your booking we will tell you as soon as possible

3.2 Should the Lap be cancelled by us, we will not be responsible for any incidental expenses that you may have incurred such as travel expenses, and no compensation will be paid to cover these expenses.

4. Risk acknowledgment

4.1 Cycling does not come without risk and you take part at your own risk. In no event will the Lap of Anglia accept any liability for accidents and physical injuries that result from engaging in cycling.

4.2 You recognise that there are factors outside our control which may cause injury or death for which we cannot be held liable or negligent, including but not limited to the state of road surfaces, the behaviour of other road users, mechanical or other bicycle failure or adverse weather conditions.

You are personally responsible for complying with all road traffic regulations and wearing a helmet is obligatory. In Booking you must accept that you could get injured and that your equipment could get damaged.

4.3 It is your responsibility to ensure that you are sufficiently fit and healthy to complete the Lap of Anglia. You accept that the Lap organisers have the authority to prevent you from participating in any part of the ride should they have reasonable concerns about (a) your ability to safely partake in an activity or (b) your physical ability to complete an activity in the required timescale.

It is necessary that you abide by the authority of the organisers. Completing the entry page signifies your agreement to this and if you commit any illegal act when on the ride or if in the reasonable opinion of the organisers your behaviour is causing or likely to cause danger, distress or annoyance to others we may prevent you from riding or continuing on the ride and any future rides, without any liability on our part.

4.4 We cannot guarantee the composition of the riding groups in terms of age, nationality, gender, singles and couples.

4.5 Any information given by the Lap of Anglia in regard to climate, clothing, special equipment, etc. is done so in good faith and must be rechecked by you prior to relying on it.

4.8 No refund or compensation will be made or given for any unused hotel accommodation services where unused at your discretion or as a result of your action/inaction.

5. Medical and Special Requirements

5.1 We aim to be welcoming and inclusive. However, in order that we may consider the possibility of making reasonable adjustments, it is important that we are fully informed of any needs, requirements and conditions before any booking is concluded. Please email us and we will be happy to discuss availability, suitability and potential reasonable adjustments with you. You will remain responsible for ensuring the hotels and support crew are aware of any food allergies at all times. Never assume!

 5.2 If you have special requirements, a risk assessment might be required prior to confirming entry. We therefore require you to give us a full and frank description of your needs. You must update us with any change in your circumstances prior to and during your time on the Lap. We do not provide medical support. As such it may be necessary for you or a member of your party to take responsibility for and to be able to administer or attend to your/their own medical needs or have someone accompany you/them who can do so.

5.3 You should inform us immediately, if within 4 weeks prior to the Lap or during you, or any member of your party has, or develops an infectious or contagious medical condition.

If so, we have the right to:

• refuse to accept your booking;

• cancel your booking

• ask any member of your party to leave immediately, should we, in our reasonable discretion consider it necessary to protect the health of others.

6. Insurance Disclaimer

6.1 You understand and accept that taking part in the Lap of Anglia is at your own risk and that we are not responsible for your safety. You further accept that we are there only to give route guidance or accommodation. You remain responsible for yourself and your property at all times.

6.2 You have been advised that you need to be sufficiently fit and not suffering with any illness that could be exacerbated by the types of activities undertaken on the the Lap and that if in any doubt, you should seek medical advice before signing up.

6.3 You have also been advised that you need sufficient insurance to cover any circumstances that may arise on the Lap.

YOU CONFIRM THAT YOU WILL ARRANGE INSURANCE AGAINST SUCH RISKS AND AGREE AND ACKNOWLEDGE THAT FAILURE TO DO SO IS AT YOUR OWN RISK.

6.4 You hereby agree that except in respect of death or personal injury caused by gross negligence of the Lap of Anglia organisers, neither the Lap of Anglia nor its volunteers will have any liability (whether in contract or tort including negligence) for any loss, damage, injury or death you may suffer in connection with the Lap of Anglia.

6.5 This includes but is not limited to theft of bicycles or injury as a result of cycling and in particular injuries sustained as a result of personal equipment which has not been adequately maintained or serviced or for failure by you to wear your cycle helmet.

6.6 In addition, we shall not be liable for losses suffered related to any business of yours such as lost profits, lost data, loss of contracts, etc, or any other business loss that you may incur as a result of any breach of these terms and conditions.

6.7 We shall also not be liable for loss or damage suffered by you which is caused or contributed to by any defect or failure of any travel services not provided by us and for which we could not reasonably be expected to be responsible for. 

6.8 Furthermore the Lap of Anglia is not responsible for any failure by you to take out the appropriate insurance or for any losses suffered by you as a result of you breaching any of these terms and conditions.

7. Force majeure

In the event of force majeure we may not be able to offer a refund although we will always endeavour to do so.

8. Accommodation

8.1 Accommodation as described on our website or in our literature is subject to change without notice. We are constantly striving to offer the best value for money that we can find and sometimes we decide to change suppliers in order to meet this aim.

8.2 Our accommodation providers will have their own terms of use that you agree to abide by.

9. Insurance requirements

9.1 We recommend that you arrange suitable insurance for the type of active activity that you are undertaking, including cover for equipment.

9.2 Your travel insurance covers cancellation, variation or delay as set out in various paragraphs of these terms and conditions, including those elements not paid to us such as travel to and from the Lap. 

10. Our Liability Insurance

We have Organiser’s Liability Insurance cover through CyclingUK group membership. This is to cover the organisers and volunteers only not individuals taking part.

11. Data Privacy

Any data collected during the course of this booking will be stored securely on our computer(s). With your permission we may from time to time contact you about promotions and offers. We will not share your details with any third party except as required by law or regulation.

12. Behaviour

12.1 Your behaviour should not be excessive, noisy or disruptive, especially at night. Your behaviour must at all times be appropriate and reasonable.

12.2 Offensive or illegal behaviour will not be tolerated and may result in the police being involved. We do not consider offensive or aggressive behaviour or language towards our team to be acceptable.

12.3 We may ask you and/or any member of your party to leave immediately if your conduct is considered by us to be inappropriate, likely to cause harm, or impair the enjoyment, comfort or safety or your neighbours, other members of your group, staff and the general public.

12.4 No refunds or compensation will be given in these circumstances and we reserve the right not to accept any future bookings from you or any member of your party.

13. Photos 

Photographs, likenesses or images of participants secured or taken on any of our trips may be used by the company without remuneration in all media for bona fide promotional or marketing purposes. Please let us know if you’d rather not be photographed.

14. Complaints

Any complaints regarding your time on the Lap should be made to Organisers John Bradley or Paul Tibbs who will normally take any necessary action. If you have an issue please discuss it with us as soon as possible in private.

15. Compensation Payable by You

When booking you agree that we have the right either during or after your holiday to recover from you the following costs, including:

• any compensation that we have to pay to others as a result of your acts or omissions; and/or

• any damage to property or accommodation; and/or

• any other charges or fees that we may incur as a result of your acts or omissions and from any breach of these terms and conditions.

16. General

16.1 We may assign our rights and/or obligations under the agreement between us. This will not affect your rights under these terms and conditions.

16.2 You may not transfer any of your rights or obligations without our prior written consent.

16.3 You are responsible for the supervision of all members of your party under the age of 18. We must be made aware of any members under 18 prior to entry.

16.4 If any part of these terms and condition is unenforceable, the enforceability of any other part remains unaffected.

16.5 A party who is not a party to the agreement between us has no rights under the Contracts (Rights of Third Parties) Act 1999 to enforce any term of this contract, but this does not affect any right or remedy of a third party that exists or is available apart from that Act.

16.6 These terms and conditions constitute the entire agreement between the parties with respect to the subject matter of these terms and conditions.

16.7 Any waiver by either party of a breach of any provision of these terms and conditions shall not be construed as a waiver of any subsequent breach of the same or any other provision.

17. Law and jurisdiction

This agreement between you and the Lap of Anglia

will be governed by English law and any matter or dispute in connection with this contract will be subject to the exclusive jurisdiction of the English court.

18. Equipment

You agree to wear and cycle helmet that is fit for purpose and ride a well maintained cycle with adequate brake pad level remaining and suitable tyres. You understand the requirement for a GPS enabled navigation device loaded with the suggested route. You agree that your cycle will be fitted with front and rear functioning lights should the conditions or light levels dictate the need. You will carry a rain coat and suncream suitable for the predicted conditions. You will carry a water bottle for refilling at regular intervals. You will carry a working mobile phone with adequate battery.

19. Mechanical and Medical Support

If mechanical support is rendered it remains your responsibility to ensure that the work is complete and safe. You must check the work and deem it to be safe before continuing. If medical support is rendered it is done so on a good samaritan basis as we are not medically trained.

20. The Route

The suggested route is not signposted and is made available via Ride with GPS. It has been assessed as the ‘safest’ possible option given the start and end points of each section. This is to the best of our knowledge at the time. It maybe necessary for you to adapt the route due to unforeseen circumstances such as road closures, weather or other factors beyond our control. You are responsible for deciding what is safe for you.